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No matter what type of business you own, there is always room for making things more efficient. If your office practices are not supporting everything that happens in your business, then perhaps it’s time to make some changes.
Reducing Travel Time
A growing number of businesses are now cutting the amount of time that employees need to travel in the conduct of business. When you cut back on business travel, it frees up time for other things. Skype and similar services, whereby businesses can conduct sales and other meetings online, have been a huge money saver for those companies that had to finance business travel for their employees. Scheduling Skype calls is often a far more efficient way of dealing with business-to-business contact.
Dealing with Documents
One of the things that hinder office efficiency is the huge number of loose documents and document storage boxes that tend take over much of your office space. If you use the services of a good document management company it will not only make your office look more efficient, it will make it much easier to access digital copies of any document as and when you need it.
A growing number of businesses now opt for this kind of service. Look for a company that not only stores your documents, but can make a copy of one available to you within a matter of hours. Letting someone else deal with storage, retention dates, and document accessibility, will significantly improve your business efficiency.
Organising the Workspace
If you want to make your office more efficient, then rearranging the space so that everything that’s used on a regular basis is easy to access will help improve things. If you need to entertain visitors from time to time, then try and set aside a space to meet with clients and suppliers. When your office looks better organised, it gives a more positive impression to clients and other visitors.
There is no doubt that dealing with emails and phone calls can make a huge hole in anyone’s day. If you find that dealing with communications is taking up more of your time than you actually want, then you need to manage the process.
The best way to manage your business (and personal) communications is to include a couple of slots in your daily to-do list. If you schedule the time when you plan to deal with emails and phone calls, it means that you are no longer at the mercy of the sound of the telephone, or the ping of a new email or message. Most people find that if they restrict these things to scheduled times, it helps to make the rest of their business practice more productive.
If you implement these tips, and rethink the way you organise your time, your space, and your documents, it will save you a great deal of time. And you may find that time saving practices will make your office a tidier and more settled place to be.